FREQUENTLY ASKED QUESTIONS (FAQs)
Q. Do I need to submit a separate application for every job announcement?
A. Yes, be sure to include the MT # on your application.
Q. What happens after I submit my application?
A. Your application will be placed in the file for the job for which you applied. After the closing date, it will be reviewed by HRO to determine your qualifications and your area of consideration.
If you certify, your application will be forwarded to the selecting supervisor, by area of consideration (i.e. Area 1 first then if requested by the selecting supervisor, Area 2 and then finally Area 3). who will contact you for an interview. If you do not certify for the job, HRO will send you a letter stating why you did not certify.
Q. What are Areas of Consideration?
A. Areas of Consideration
1. Area One - Current on-board full-time support personnel in the WVNG and may be limited to specific activities within the state on a case by case basis as long as there is a pool of qualified applicants at that location, as determined by the HRO. (Does not include temporary technicians.)
2. Area Two - All members of the West Virginia National Guard.
3. Area Three - All members of the National Guard nationwide and others when eligible for membership in the WVNG.
Q. May I apply for a position with a resume?
A. Yes, but use caution. The short, bulleted format of most resumes often won't contain enough information to certify you. Also, listing experience without dates, as many resume formats do, is of no use in determining your qualifications. If you do use resume software, make sure you follow the guidance in these instructions.
Q. Should I fill out the SF 181, Race and National Origin Identification?
A. This is an optional form and is not required but may be used to set up a selection panel, it one is used, and the data is used for statistical purposes.
Q. When is the latest I can turn in an application?
A. Your application must be in possession of the Human Resource Office on or before the closing date. Applications received after the closing date will not be considered.
DO'S AND DON’T'S
DO check the Area of Consideration on the job announcement to make sure you can be considered for a job. Some jobs are open to traditional guardsmen; some are not. The Area of Consideration means what it says - if it indicates that the job is only open to current technicians, then non-technician applications will not be considered under any circumstances, even if no technicians apply.
DO list all experience related to the job for which you are applying. Concentrate on the Specialized Experience and Placement Factors in the announcement. Along with a description of your duties, indicate your knowledge, skills and abilities (KSAs) acquired in your jobs.
DO list organizations for which you have worked, inclusive dates (including month and year), and average hours per week or month when listing work experience.
DO be specific when describing experience. For example, if you have experience as an automotive mechanic; state duties such as "used appropriate tools (list them) to change oil and filters, complete tune-ups, and rebuild engines", etc. Don't just say, "I worked on cars."
DO include military time as work experience, even if it was "only" in traditional Guard status. Describe duties and responsibilities fully; just listing your MOS/AFSC will not always certify you for a job.
DO list only your experience related to the job for which you are applying. It is not necessary (although it is permissible) to list every job you have ever had. If you are not sure if your experience relates to the job, go ahead and include it on your application.
DO keep your application current. At some point you will be contacted, so make sure your address and phone numbers on your application are up to date and correct. Consider including your cell phone number on your application. If you are going to be out of town after the job closes, make sure you include a phone number where you can be reached.
DO sign and date your application. Unsigned applications will not be considered. You may submit a photocopied application, but your signature and the date must be original. Emailed applications will be accepted if they come from your .mil or .gov account that contains your name in the email address.
DO keep a copy of your application.
DO call the HRO Staffing Section if you need any assistance with your application. Phone numbers: (304) 561-6433/6437 DSN 632-64336437
DON'T list your knowledge, skills and abilities (KSAs) separately from your work experience unless you indicate in which job you gained the KSAs. We must know the number of months of your experience to certify you.
DON'T copy duties from the Position Description; give example of your experience in your own words
DON'T attach copies of diplomas, awards, certificates, letters of recommendation/appreciation, performance reports, photographs, or anything else except the required attachments. You may list this information on your application if you feel that it is necessary.
DON'T put your application in a binder or cover, or use tabs to separate attachments. Use only one staple or paper clip.
DON'T use phrases such as "I was responsible for" or "I made sure that" when describing work experience. We cannot give you credit for experience unless you state that you actually did the work.
DON'T assume we know what you did in a job by virtue of your job title. WE CANNOT ASSUME ANYTHING. Describe your experience fully.
DON'T submit illegible or barely legible applications.
DON'T overuse acronyms and abbreviations, especially if they are not commonly known. Make sure we know what you mean.
DON'T wait until the last minute to send your application. Allow several days mailing time, even if you use so-called overnight or 2-day delivery. Make sure you send it to our correct address, which is found on every announcement.
DON'T submit your application at government expense (that is, by military mail system or fax). Your application is considered personal mail. It is acceptable to use the distribution system. The best way is to hand-carry your application to HRO. We will not "certify you on the spot", but we will check it for completeness.
DON'T submit an application for which there is no job announcement. HRO only accepts applications for specific announcements.